Questions you need to ask before booking your venue
There are a lot of factors to take into account when choosing the venue for your next event, including hiring fees, additional charges, facilities, equipment, catering options, and everything in between.
With so many things to consider, it's easy to overlook important details or fail to ask the crucial questions.
With hundreds of successful events under our belt, we've learned a thing or two about organizing a top-notch event. Don’t let that cause you any anxiety though because we got you covered! Here are the essential questions you should ask when booking a venue for your next special event.
Essential questions
Finding the perfect venue is one of the most important decisions you'll make for your big day. It's a big decision, and it can be overwhelming—especially if you're planning on having a large wedding. But don't worry! We got all the questions you need right here.
What dates do you have available?
Ask your venue what dates they have available in a certain month if you don't have your heart set on a specific day. You'll have a better chance of getting into your chosen venue if you're flexible with a date range rather than a specific day. Take into consideration that having your event on a weekend can be a significant price increase compared to weekdays.
What is your max capacity?
Knowing how many people you can invite can help you make so many other decisions, like how many invitations to order, how much money you should spend on catering, and how much money you should spend altogether. Since catering and drinks are priced by person, a huge guest count will result in a significantly higher cost. When posing this typical question, there are a few factors to take into account. It's a good idea to first determine the venue's maximum occupancy rate and then contrast it with the actual number of visitors attending. This is frequently simple to underestimate, which might cause problems on the day of the event. One thing to take into account is the occupancy size. As much as you can, try to predict how many guests would cancel on the event. Even a few no-shows can alter the atmosphere of the gathering.
How long are we, as well as our vendor team, allowed on site?
It's crucial to understand how long you have to decorate and utilize the place. Make sure you and your vendor team have enough time at your location to organize your ideal event and to clean everything up before the time allotted for the event is over. If you stay longer than the allocated time for venue rental, you may incur extra costs.